Parish Administrator & Banff Food & Friends Program Coordinator

St. George-in-the-Pines Anglican Church

Banff, Alberta

 

Position Snapshot
  • Hours: Minimum 30 hours per week (20 hours Parish Administration + 10 hours Banff Food & Friends coordination), with potential for up to 35 hours depending on parish needs
  • Compensation: $20.00/hour
  • Term: 12-month contract, renewable by mutual agreement
  • Benefits: Eligibility for pension and health benefits in accordance with diocesan policy and hours worked
  • Location: Banff, Alberta
About St. George-in-the-Pines

St. George-in-the-Pines is a welcoming Anglican parish in the heart of Banff, serving both local residents and visitors. We're known for our warm, relational community and our commitment to hospitality.

The parish office is a peaceful and beautiful setting to work in. Day-to-day life here is generally steady, collegial, and community-focused rather than high-pressure. This role is well suited to someone who takes genuine pride in excellent administrative work, enjoys meaningful interaction with people, and thrives in a supportive team environment.

We're looking for someone who hopes to put down roots and contribute to the Bow Valley community for more than a short seasonal stay.

Position Summary

The Parish Administrator is the administrative hub of St. George's and one of our primary public faces. The successful candidate will bring a consistently warm, welcoming, and attentive presence to every interaction with parishioners, volunteers, and guests.

This role is digitally integrated and requires strong comfort with modern online tools and platforms. We're looking for someone who is confident learning new systems, managing digital communications, and working primarily in cloud-based environments.

Key Responsibilities

Office Administration

  • Manage the parish email inbox and respond in a timely and professional manner
  • Answer and route phone inquiries
  • Maintain the church calendar and facility bookings
  • Prepare the weekly Sunday bulletin for Rector review
  • Maintain organized digital and physical filing systems
  • Support weekly staff meeting
  • Provide consistent and reliable administrative support during scheduled office hours

Financial and Records Support

  • Ensure timely payment of approved bills
  • Record and organize incoming receipts and documentation
  • Place all received funds in the church safe promptly after collection
  • Prepare and make timely bank deposits for all church activities
  • Maintain accurate administrative records in coordination with wardens and treasurer

Sunday Readiness and Hospitality Support

  • Prepare and organize Sunday bulletins for distribution
  • Greet visitors and assist with general hospitality
  • Record weekly attendance for parishioners and guests
  • Assist with donation counting after the service in accordance with parish procedures
  • Coordinate coffee hour including coffee, treats, and tidying afterward
  • Help coordinate Sunday hospitality volunteers as needed

Communications Support

  • Monitor and respond to church social media inboxes (Facebook and Instagram)
  • Assist with weekly email communications or newsletters as directed
  • Maintain clear and professional written communication on behalf of the parish

Office and Hospitality Area Care

  • Maintain general tidiness of the parish office, kitchenette, and common hospitality areas
  • Ensure hospitality spaces remain orderly and guest ready
  • Provide light daily tidiness such as dish loading, surface tidying, and supply organization
  • Coordinate with cleaning contractors for deeper cleaning needs
    • (This role supports daily upkeep but does not replace contracted cleaning services.)

Front Facing Presence and Hospitality

  • Provide a warm and welcoming first point of contact for visitors and parishioners
  • Maintain a calm, attentive, and service oriented demeanor in public settings
  • Help foster an atmosphere of hospitality consistent with the mission of St. George’s
  • Exercise professionalism and good judgment in all public interactions

Banff Food & Friends Program Coordination

  • Coordinate with Banff Food & Friends Operations Manager and weekly chefs
  • Ensure volunteer coverage and communicate with volunteers as needed
  • Monitor and respond to Banff Food & Friends guest inquiries
  • Post weekly menu and program announcements
  • Confirm readiness of kitchen spaces, supplies, and service materials
  • Ensure tracking binders and donation materials are prepared and available
  • Support Monday dinner setup, guest care, and cleanup
  • Help receive and organize deliveries and monitor supply needs
  • Assist with troubleshooting operational needs in advance of weekly dinners
  • Help maintain a welcoming, hospitable, and orderly environment for guests and volunteers
Skills and Experience

Required

  • Strong administrative and organizational skills
  • Excellent written and verbal communication
  • High attention to detail and reliability
  • Demonstrated consistency and follow through in previous roles
  • Ability to manage multiple priorities calmly and professionally
  • Able to follow written processes and implement new systems with minimal supervision
  • Demonstrated ability to learn new software platforms quickly and independently
  • Proficiency with common office and digital tools
  • Demonstrated discretion with confidential information

Required Digital Competency

  • Candidates must demonstrate strong working ability with modern office and communications platforms, including:
    • Google Workspace (Docs, Sheets, Drive, shared files)
    • Email newsletter platforms or similar systems
    • Social media management (Instagram and Facebook)
    • Basic visual editing tools such as Canva or equivalent
  • The successful candidate must be comfortable learning new digital systems independently and troubleshooting routine technical issues as they arise.

Preferred

  • Experience working in a church or nonprofit environment
  • Familiarity with Anglican worship life and parish rhythms
  • Experience in volunteer driven organizations

Personal Qualities

We're looking for someone who brings warmth and natural hospitality, emotional steadiness in a public-facing role, professional maturity and good situational judgment, strong organizational habits, reliability and follow-through, a collaborative and servant-hearted posture, and a genuine interest in contributing to the Bow Valley community beyond a short seasonal stay.

Faith and Mission Alignment

St. George-in-the-Pines is an Anglican Christian parish. Because the Parish Administrator represents the church in many public-facing and internal communications, the successful candidate must be supportive of the mission, values, and ministry of the parish.

Preference will be given to applicants who are active, practising Christians and who are comfortable working within an Anglican ministry context.

Professional Presentation

This role regularly interacts with the public. The Parish Administrator is expected to maintain a neat, clean, and presentable appearance appropriate to a professional church office environment. Business casual attire is generally appropriate.

Work Eligibility

Applicants must be legally eligible to work in Canada at the time of application. St. George-in-the-Pines is unable to sponsor work permits or immigration applications for this position.

How to Apply

Please submit:

  • Resume
  • Cover letter
  • Optional brief statement of church involvement or faith background
  • to: info@stgeorgebanff.com

Applications will be reviewed as they are received.