Parish Administrator (Part Time)

St. George-in-the-Pines Anglican Church

Banff, Alberta

Position Snapshot

Minimum 20 hours per week guaranteed, with the potential for additional hours up to approximately 25 hours per week depending on parish needs.

Compensation: $20.00 per hour

Term: 12 month contract, renewable by mutual agreement

Benefits: Eligibility for pension and health benefits determined in accordance with diocesan policy and hours worked

Location: Banff, Alberta

About St. George-in-the-Pines

St. George-in-the-Pines is a welcoming Anglican parish located in the heart of Banff. Our church community serves both local residents and visitors and is known for its warm, relational atmosphere.

The parish office is located in a beautiful and peaceful setting. While the role includes regular weekly responsibilities and seasonal busy periods such as Christmas and Easter, the day to day work environment is generally steady, collegial, and community focused rather than high pressure or fast paced.

This position is well suited to someone who takes quiet pride in excellent administrative work, enjoys meaningful interaction with people, and thrives in a supportive team environment.

Position Summary

The Parish Administrator serves as the administrative hub of the church and one of the primary public faces of St. George-in-the-Pines. The successful candidate must demonstrate a consistently warm, welcoming, and attentive presence with parishioners, volunteers, and guests.

This role is digitally integrated and requires strong comfort with modern online tools and platforms. The position is best suited to someone who is confident learning new systems, managing digital communications, and working primarily within cloud based office environments.

The parish is seeking someone who hopes to contribute meaningfully to the Bow Valley community for more than a short seasonal period.

Key Responsibilities

Office Administration

  • Manage the parish email inbox and respond in a timely and professional manner
  • Answer and route phone inquiries
  • Maintain the church calendar and facility bookings
  • Prepare the weekly Sunday bulletin for Rector review
  • Maintain organized digital and physical filing systems
  • Support weekly staff meeting
  • Provide consistent and reliable administrative support during scheduled office hours

Financial and Records Support

  • Ensure timely payment of approved bills
  • Record and organize incoming receipts and documentation
  • Place all received funds in the church safe promptly after collection
  • Prepare and make timely bank deposits for all church activities
  • Maintain accurate administrative records in coordination with wardens and treasurer

Sunday Readiness and Hospitality Support

  • Coordinate Coffee Hour logistics and ensure supplies are available
  • Help coordinate volunteers for Sunday hospitality as needed
  • Ensure bulletins are prepared and ready for distribution
  • Help maintain a welcoming and orderly parish environment

Sunday Service Support

  • Preparing and organizing Sunday bulletins before the service
  • Greeting visitors and assisting with general hospitality as needed
  • Recording weekly attendance for parishioners and guests
  • Assisting with the counting of donations after the service in accordance with parish procedures
  • Coordinating coffee hour by ensuring coffee and treats are prepared
  • Helping ensure the church and coffee area are tidied following the service

Communications Support

  • Monitor and respond to church social media inboxes (Facebook and Instagram)
  • Assist with weekly email communications or newsletters as directed
  • Maintain clear and professional written communication on behalf of the parish

Office and Hospitality Area Care

  • Maintain general tidiness of the parish office, kitchenette, and common hospitality areas
  • Ensure hospitality spaces remain orderly and guest ready
  • Provide light daily tidiness such as dish loading, surface tidying, and supply organization
  • Coordinate with cleaning contractors for deeper cleaning needs
    • (This role supports daily upkeep but does not replace contracted cleaning services.)

Front Facing Presence and Hospitality

  • Provide a warm and welcoming first point of contact for visitors and parishioners
  • Maintain a calm, attentive, and service oriented demeanor in public settings
  • Help foster an atmosphere of hospitality consistent with the mission of St. George’s
  • Exercise professionalism and good judgment in all public interactions
Skills and Experience

Required

  • Strong administrative and organizational skills
  • Excellent written and verbal communication
  • High attention to detail and reliability
  • Demonstrated consistency and follow through in previous roles
  • Ability to manage multiple priorities calmly and professionally
  • Able to follow written processes and implement new systems with minimal supervision
  • Demonstrated ability to learn new software platforms quickly and independently
  • Proficiency with common office and digital tools
  • Demonstrated discretion with confidential information

Required Digital Competency

  • Candidates must demonstrate strong working ability with modern office and communications platforms, including:
    • Google Workspace (Docs, Sheets, Drive, shared files)
    • Email newsletter platforms or similar systems
    • Social media management (Instagram and Facebook)
    • Basic visual editing tools such as Canva or equivalent
  • The successful candidate must be comfortable learning new digital systems independently and troubleshooting routine technical issues as they arise.

Preferred

  • Experience working in a church or nonprofit environment
  • Familiarity with Anglican worship life and parish rhythms
  • Experience in volunteer driven organizations

Personal Qualities

  • Warmth and natural hospitality
  • Emotional steadiness in a public facing role
  • Professional maturity and good situational judgment
  • Strong organizational habits
  • Reliability and follow through
  • A collaborative and servant hearted posture
  • Interest in contributing to the Bow Valley community beyond a short seasonal stay
Faith and Mission Alignment

St. George-in-the-Pines is an Anglican Christian parish. Because the Parish Administrator represents the church in many public facing and internal communications, the successful candidate must be supportive of the mission, values, and ministry of the parish.

Preference will be given to applicants who are active, practicing Christians and who are comfortable working within an Anglican ministry context.

Professional Presentation

Because this role regularly interacts with the public, the Parish Administrator is expected to maintain a neat, clean, and presentable appearance appropriate to a professional church office environment. Business casual attire is generally appropriate.

Compensation and Terms

The position includes a minimum guarantee of 20 hours per week, with the potential for additional hours up to approximately 25 hours per week depending on parish needs.

Compensation: $20.00 per hour

Term: 12 month contract, renewable by mutual agreement

Benefits: Eligibility for pension and health benefits determined in accordance with diocesan policy and hours worked.

Work Eligibility

Applicants must be legally eligible to work in Canada at the time of application. St. George-in-the-Pines is unable to sponsor work permits or immigration applications for this position.

How to Apply

Please submit:

  • Resume
  • Cover letter
  • Optional brief statement of church involvement or faith background
  • to: info@stgeorgebanff.com

Applications will be reviewed as they are received.